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HR Business Coordinator

United Kingdom,--Aberdeen
Job Contract
Job Type
Full Time
Reference No.


Our client, a Major Oil and Gas Operator is seeking an experienced HR Business Coordinator.

This is an PAYE contract role.


The HR shared service team will provide all administrative and transactional support to the client’s business, acting as a central point for all Asset HR transactional, administration and co-ordination activity

The HR Co-Ordinator supports the provision of an effective HR transactional service to the business, assisting with all HR activities, and ensuring consistent advice and guidance is provided to managers and staff in line with Company policies, procedures, and processes.



Maintain SAP/HR4U employee records: inputting and updating information, ensuring accuracy and attention to detail.

Ensure payroll instructions for the client’s payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines.

Prepare all employee related communications in line with agreed templates

Heavy involvement with campaign mailmerges - Salary Review & Bonus, Tax events, as well as any ad hoc project support.

Ensure pre-employment and offer processing is completed effectively for both employees and returning expats

Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate.

Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily.

Carry out research into policies, procedures, and legislation providing accurate support to the client’s business

Provide administrative support during Employee Relations cases i.e., taking minutes, drafting letters, writing reports.

Booking of all medicals, including workfit’s for UK and Company employees, as required.

Raise any financial commitment paperwork as required

Complying with data protection requirements in accordance with UK legislation.

Coordinate various departmental audits.

Process employee entitlements in line with the secondee and relocation policies.

Provide non-standard reports from SAP as and when requested.

Maintain e-filing on an ongoing basis to ensure records are fully up to date

Ensure reporting/statistics are kept updated, for example absence, AIR progress reports etc.

Reward & International Mobility - as required to support the UK Reward & International Mobility team

Provide continued support to the Group Impatriate population during their assignment regarding general queries

Support to ensure systems are followed and maintained


CIPD qualified or working towards

Experience of working in a busy HR team

Experience of working to challenging deadlines

Able to build good working relationships with people and customer focused

Good communication skills both written and verbal

Good understanding of Company and Company HR policies & procedures

Strong delivery and continuous improvement focus

Knowledge of the Asset and the business

Ability to manage multiple projects working in a fast-paced environment

Senior Recruitment Specialist

Jan Kriel
01224 628 227
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