Get Job Alerts

Office Administrator

Location
United Kingdom,--Aberdeenshire
Job Contract
Permanent
Job Type
Full Time
Reference No.
JO0000016903

OFFICE ADMINISTRATOR - PERMANENT STAFF ROLE

Our client, a dependent organic analytical laboratory supporting the upstream oil and gas industry, are seeking an Office Administrator to join their team on a full time, permanent basis.

MAIN DUTIES:

Carry out general administrative, secretarial, reception duties.

Provide efficient and pro-active office management.

Answer and direct calls with professionalism and courtesy.

Create, maintain and update effective office procedures & systems.

Prepare quotations/contract administration/suppliers orders.

Schedule clients visits/training courses.

Manage and develop database - in conjunction with the Lab Manager.

Book-keeping and invoicing service using SAGE accounting software.

Monitor and maintain debtor/creditor accounts, credit control, running reports for Accountant/Directors when necessary.

Provide files and compiling/submitting information for Accountant each Year End, quarterly VAT returns prior to submitting to HMRC.

Vehicle and equipment maintenance programme.

Assist when required with packing goods for orders received, and preparation of supporting paperwork, delivery notes and booking courier shipments.

Carry out any additional duties as requested from time to time.

Liaise with directors, Lab staff, clients and suppliers.

*Candidates must have SAGE Accounting experience.

*Must have the right to work in the UK