INFORMATION & SAMPLES COORDINATOR

Our client, an Oil and Gas Operator is seeking an experienced Information & Samples Coordinator. This is a 2 year PAYE contract role based at Barrow-in-Furness.

Job Overview:

The Information & Samples Coordinator (ISC) is the company focal point to the NSTA for regulatory compliance relating to subsurface, wells, decommissioning, production, and infrastructure data and physical samples and records. The role ensures that all information and samples obligations under the Energy Act 2016, and subsequent regulations and guidelines, are delivered accurately, on time, and in accordance with corporate and regulatory standards.

The role is accountable for regulatory-compliant data and samples management across the full asset lifecycle, with particular focus on end-of-life assets and decommissioning phases. Ensuring high-quality submissions to NSTA systems, successful legacy data remediation, and robust governance of subsurface and other information and physical/digital archives.

Key Role Deliverables

Regulatory Compliance & Statutory Reporting (NSTA)

Accountable for regular formal engagement with NSTA Data Compliance team:

Attend annual ISC review at NSTA premises

Review and discuss annual Teir-Zero data compliance scoring

Monitor ISC inbox daily

Regular meetings and communications around NDR, ISP’s, missing data, calls for legacy data

Lead the delivery of timely and accurate NSTA statutory submissions, including:

Infrastructure Bi-Annual GIS submissions

Stewardship Survey (Annual)

Decommissioning & Relinquishment data reporting

CoP Production data reporting

WIOS (Well Information & Operations System) data corrections

WUNS / WONS data creation and reconciliation

Manage and respond to Missing Data Requests (Section 34 Notices) within required 30-day deadlines (including samples)

Accountable for agreed legacy and decommissioning data submission plans to be delivered adequately and on time, where agreement reached with NSTA on scope and timeline

Lead coordination and preparation for future NSTA Calls for Data

Full responsibility for data compliance with Information & Samples (I&S) across all reporting activities

Information & Samples Lifecycle Management (Digital & Physical Archives)

Accountable for submission of digital data to the National Data Repository (NDR), including:

Seismic and Site surveys (including reprocessing events)

Wellbore and legacy datasets

Lead the interface between ISC and IS team to manage digital data storage and disposal, whilst safeguarding Energy Act compliance

Accountable for samples and physical archives, ensuring:

Statutory reporting compliance to the British Geological Society (BGS) within statutory guidelines

Appropriate retention, transfer, and disposal. Lead review of archives required to ensure compliance with decommissioning phases and NSTA approval of well ownership in perpetuity

Lead the interface between ISC and IM teams to capture time and cost synergies for storage solutions and disposal

Manage suitable disposal of fluids in storage

Produce, maintain, and track Information & Samples Plans (ISP):

For Decommissioning and Relinquishment Licence events

Ensure delivery of high-quality GIS/mapping included

Responsible for ISP regular communication with NSTA data compliance team

Lead review into ISP execution and statutory obligations relating to previous ISP’s

Lead interface of ISP delivery with asset lifecycle events and UKCS Licensing liaising with Decommissioning team and Legal and Commercial.

Ensure ISP commitments are met and are auditable

Subsurface, Wells and Infrastructure Data Management & Technical Computing Support

Manage regulatory compliance of application projects, and data therein, to ensure appropriate data retention schedule and end-of-life disposal.

Lead integration of corporate technical data stores to cloud solutions, for asset, decommissioning and legacy data

Support managed service subsurface and wells teams with:

Data availability and accessibility

Technical computing environments and data integration

Act as a bridge between technical disciplines and data governance requirements

Stakeholder Management & Coordination

Responsible for internal understanding of I&S across the wells, decommissioning, legal, and IS/IM teams

Raise awareness and understanding of End-of-Life Data Management across organisation

Act as the central point of contact for information and samples coordination

Act as point for contact for UKCS Licensing activities and events

Act as main focal point for UK NDR and PEARS system admin, plus any other systems on the UK Energy Portal as necessary.

Act as main user and focal point for GIS and mapping across the organisation.

Competence & Qualifications:

Technical Skills:

Excellent Subsurface, decommissioning and Wells Data Management skills

Strong communication and interpersonal skills internally and externally with NSTA regulator, stakeholders and peer groups.

Strong understanding of Energy Act regulations and guidelines relating to all aspects of Information and Samples.

Established data management capabilities across multiple Subsurface and Wells data formats, NDR submission formats, technical software packages and application projects.

Proven organisational skills and project management abilities, and High level of attention to detail.

Extensive experience with Energy Operators.

Qualifications

Preferred Degree qualified in either an Earth Sciences or a Computing Science subject.