Logistics and Warehouse Co-ordinator

Our Client is seeking a Logistics and Warehouse Co-Ordinator for a Temporary Contract on a PAYE basis for approx. 6 months, starting ASAP. Standard onshore working hours are 7.5 hours per day, Monday to Friday. The role will be based in Aberdeen but may require overseas travel to meet the needs of the business. Candidates must have the right to work in the UK, no sponsorship is available.

Role Summary

The Logistics and Warehouse Co-ordinator is reporting to the Contracts and Procurement

Manager will be an integral part of the Project Supply Chain & Procurement Team, working

collaboratively within the project organisation, in alignment with the Client’s supply chain

function, using The Client’s systems, procedures, and established processes.

• Accountable for the management of all logistics activities, and warehouse matters related
• to the project.
• Support purchasers in expediting activities, ensuring that materials are delivered timely,
• in a cost-effective and complete condition along with complete documentation in
• accordance with contract requirements
• Ensure material received is fully accounted for during the execution phase until handover
• to operations team.

Accountabilities

• Ensure that the day-to-day activities within the team are carried out in accordance
• with the company HSEQ policies
• Ensure that all activities are carried out in conformance with laws and regulations,
• contractual requirements, and our Management Systems
• Be fully responsible for the safety in their area of authority
• Ensure all logistic and warehouse activities for the project is carried out according to
• AP303 Expediting & Logistics Procedure and AP304 Management of Inventory &
• Warehouses, and other established Supply Chain Processes
• Further develop and optimize the project logistics processes in association with freight
• forwarder, the established Logistic and Warehouse function, and The Client’s project team
• Co-ordinate suppliers, logistics partners, and freight forwarding agent to ensue all
• logistics activities, including packing and documentation comply with laws and
• regulations and The Client’s requirements
• Ensure required documentation is checked before materials is dispatched from
• suppliers and subcontractors, and that delivery notifications are provided timely to the
• project team
• Ensure timely preliminary recording of goods receipt according to delivery note
• Ensure inspection and final goods receipt of all delivered goods to the project, in
• close cooperation with counterpart in Operations
• Report OS&Ds and follow up on discrepancies in close cooperation with purchasing
• team
• Co-ordinate with yard, logistic partners and freight forwarder to ensure Customs clearance in a timely manner
• Keep track and traceability of suppliers and subcontractor materials throughout the
• procurement cycle until handover to operations
• Work closely with warehousing counterparts to ensure safekeeping, traceability and
• adequate preservation of all project materials
• Support with expediting activities and update systems, and report delays, as required
• Co-ordinate with The Client’s stakeholders in projects and operations team to ensure
• spares and supplies for preservation, maintenance, and start-up are available in time
• manner
• Keep track of quantity delivered, stock levels, material transactions, transport costs
• and ensure efficiency for project materials
• Co-ordinate with freight forwarder to document deliveries and process billing
• Maintain good working relationship with freight forwarder and internal stakeholders
• Prepare status report for management, as required

Skills and Experience

• Minimum 10 years’ relevant experience within supply chain and logistics
• management, gained within projects in the offshore industry
• Experience with handling of international logistics and custom clearance in UK
• Experienced in coordinating projects across the full procurement and logistics cycle
• Structured and strong organisational and documentation handling skills
• Committed to the highest level of business ethics and integrity
• Good negotiation skills
• Good communications skills, both written and verbally
• Strong interpersonal and collaborative skills

Qualifications

• Relevant education or business qualification in Supply Chain Management
• Advanced English language